Job Details

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Requisition ID: req8688

Job Title: Fleet Assistant

Sector: Operations

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Arua, Uganda

Job Description


Program Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community-based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. IRC has a country office in Kampala, a regional office in Kitgum (and Lamwo), and Moroto. Given the conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi, Imvepi and Omugo refugee settlement in Yumbe and Arua Districts respectively.

Position Overview

Reporting to supply chain officer, the Fleet Assistant is responsible for the efficient coordination and management of all transport, fleet, and equipment management functions for IRC’s office in Arua. The position will also be responsible for the implementation of good fleet management practices and policy across all the field sites


Specific responsibilities include,

  •   Work with the Supply Chain manager/officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
  •   Implement and direct IRC standard Vehicle policies and procedures, with attention to safety and security issues.
  •   Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
  •   Evaluate, manage and monitor drivers.
  •  Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
  •    Manage the vehicle pool (if applicable).
  •  Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
  •   Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.

·         Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).

  • Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles logbooks are accurately filled
  • Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
  • Ensure all vehicles are properly cleaned on daily basis.
  • Prepare weekly and monthly report on transport department and discuss with Supply Chain manager
  • Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
  •    Work with the Supply Chain Coordinator to ensure that vehicles are prepared for routine and emergency security requirements.
  •     Ensure that all vehicles are secure when not in use.
  •  Be familiar with local regulations / laws.
  • Any other duties as may be assigned by the supervisor

Expected Deliverables:

  • Provide on-time, standard monthly reports to the Supply Chain Manager/officer, including fuel consumption report, maintenance report and any other reports requested by Supervisor.
  • Well maintained fleet and good filing system for all vehicles
  • Generate and / or maintain comprehensive price list for spare parts
  • Maintain full and accurate inventory records for warehouses, assets and furniture
  •  Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.


The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.


            Deadline for receiving applications is Friday  April 3rd, 2020


Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Team spirit and problem-solving abilities.

Job Requirements:

  • Knowledge of generic transport procedures and practices (IRC or NGO experience advantageous).
  • two years’ work experience in fleet management, at least one year in a supervisory capacity.
  • Holder of a valid driving license
  • Competent in spoken and written English
  • Mechanical background is a plus
  • Good mathematical skills.
  • Competent use of PC especially spreadsheets.
  • Experience in Using HF/VHF radios



International Rescue Committee is a 501(c)(3) not-for-profit organization. Copyright © International Rescue Committee, 2020