Requisition ID: req6432
Job Title: Philanthropy and Partnerships Assistant
Salary: £24,000 - £28,000 per annum
Working Hours: Full-Time (37.5 hours / week)
Location: London, UK
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 22 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
Our European headquarters, IRC-UK, was established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC-UK has grown rapidly and is now acknowledged for its high-quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender based violence. The IRC also has offices in Berlin, Bonn, Brussels and Geneva.
IRC-UK comprises approximately 100 staff across five departments.
The IRC has invested significantly in the UK fundraising team which has increased its capacity considerably over the past 4 years. This is therefore an exciting time to join a fast paced, dynamic team with ambitious but achievable targets.
This role sits in the Major Gifts team, which manages partnerships with High Net-Worth Individuals and Trusts and Foundations. The Major Gifts team works alongside a Corporate Partnerships team and a Digital Fundraising team.
The Philanthropy and Partnerships Assistant plays a pivotal role in the team, and supports the delivery of the IRC-UK fundraising strategy by providing agile and flexible support to several teams. This role offers the exciting opportunity to gain experience across a varied range of high value fundraising income streams and to work closely with senior stakeholders.
The Purpose of the Role
As Philanthropy and Partnerships Assistant you support on the delivery of the IRC-UK’s high value fundraising strategy by providing support to relationship managers and team leads across both the Major Gifts and the Corporate Partnerships team.
As part of this, the Philanthropy and Partnerships Assistant will:
- Support the relationship managers on delivering high-class cultivation, stewardship and communication to the IRC’s partners;
- Produce external-facing written communication by drafting proposals, reports, correspondence and provide meeting preparation;
- Lead on the small trusts emergency appeals and manage a small portfolio of trusts;
- Provide administrative support and ensure the smooth day to day running of the Major Gifts team and the Corporate Partnerships team;
- Collaborate closely with the Director of Partnerships and Fundraising and the team leads on the team’s monthly, quarterly and yearly reporting;
- Play a pivotal role in organising cultivation and stewardship events.
Scope and Authority
This position is responsible for supporting the delivery of the IRC-UK Fundraising strategy by supporting on internal fundraising processes and initiatives.
Responsibility for Resources
Key Working Relationships
- Head of Major Gifts, Head of Corporate and Director of Partnerships and Fundraising
- Fundraising Managers and Executives across the Major Gifts and Corporate Partnerships Team
- Digital team
- Finance and data teams
- Occasionally working with country programme staff and global fundraising colleagues
To support the Major Gifts Team (60%) and the Corporate Partnerships Team (20%)
- Provide administrative support to members of the Major Gifts Team and the Corporate Partnerships Team
- Draft external-facing communication for the IRC’s partners, including newsletters, email updates, proposals, reports and other correspondence
- Lead on the implementation of the small trusts emergency appeals, collaborating closely with the Trusts and Foundation Manager and the Trusts and Foundations Executive
- Produce spreadsheets and other financial reports to required standard, including the management of the team’s donor pipeline
- Support and encourage the use of Salesforce database so that all donor correspondence and donations are recorded and information stored is GDPR compliant
- Play a pivotal role in the coordination of the cultivation and stewardship events that the team organises for external stakeholders
- Supporting with ad hoc prospect and donor research requests, adding capacity to the team’s research function as required
- Liaise with key colleagues, such as country teams, technical units, and global fundraising colleagues
- Provide financial administrative assistance including support with reconciliation, income/expenditure tracking, cheque handling, and other financial duties, liaising with the Finance and Operations department as required
- Collate meeting packs and materials for donor meetings and visits from the IRC President/CEO
- Support the organisation of overseas donor visits
To support the fundraising processes of the IRC-UK Fundraising Team (20%)
- Collaborate closely with the Director of Partnerships and Fundraising on the monthly, quarterly and yearly income reporting process and provide administrative support in collating the relevant fundraising data
- Manage the team’s new starter induction process
- Provide ad-hoc support as required by the team’s business needs and agreed with the line manager
Skills, Knowledge and Qualifications:
- Excellent written communication skills including writing supporter thank you letters, reports, proposals and other correspondence
- Ability to prioritise and organise a varied workload and meet conflicting deadlines
- Ability to work effectively as part of a team, providing support as required, and build and maintain excellent relationships across the organisation
- Excellent verbal communication skills and the ability to deal with queries and speak with donors and other stakeholders in a confident manner
- Commitment to high standards of service delivery and customer care with excellent attention to detail
- Ability to present income data and draft reports
- Good Microsoft Office software skills including Excel
- Experience of databases and an appreciation of their value
- Experience of supporting a team and providing administrative support to a senior leader
- Experience of delivering projects on time
- Experience using client relationship management software, preferably Salesforce, with excellent attention to detail in entering and recording financial and relationship data
- Experience delivering events for external stakeholders
- Experience in an externally facing customer relationship role
- Experience of working in fundraising, particularly a major donor or corporate fundraising team
- Interest in humanitarian sector
The deadline for applications is midnight between Sunday 22nd & Monday 23rd September 2019.
Interviews will take place on 26th / 27th September 2019.
Candidates must have the right to work in the UK.
IRC-UK is committed to equality of opportunity and non discrimination for all applicants and employees. IRC-UK seeks to ensure we achieve diversity in our workforce regardless of gender, race, religious belief, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. IRC-UK welcomes applications from all candidates, including refugees who have the right to work in the UK.
If you have any questions or need assistance with the online recruitment process, please contact the UK HR team at email@example.com